Accounts Receivable Specialist

Branford, Connecticut

Category: Corporate Office

Job Type: Full time

Job Req code: R0013742

Job Description

                                                                                                  

Job Title:

Accounts Receivable Specialist

Reports to:

Accounts Receivable Supervisor

Departments:

Accounts Receivable

Division:

Global Partners

Essential Job Function:                             

The Accounts Receivable Specialist will be responsible for providing Accounts Receivable duties including, clerical, organizational and administrative services to ensure timely, efficient and accurate departmental billing processes.  Responsible for providing support to the Accounts Receivable Supervisor and Accounts Receivable Manager.

Duties and Responsibilities:                    

  • Process and generate, electronic invoicing on a daily, weekly and monthly basis.
  • Addressing custom client invoicing requirements and ensuring accuracy of all invoices sent to clients.
  • Research and respond to customer concerns regarding disputed invoices, misapplied payments, and potential credits.
  • Prepare batches of invoices for payment
  • Bill of Landing 3-way matching & coding
  • Follow-up on un-allocated payments
  • Carry out billing, and reporting activities according to specific deadlines
  • Follow established procedures for processing cash receipts
  • Process credit card transactional files
  • Process credit/rebill’s, clean-ups
  • Non-Inventory billing
  • Collect data and prepare monthly miscellaneous billing files, including POS, and MS files
  • Review and submittal of freight payments to vendors
  • Prepare bank deposits, record via CashPro, and apply electronic receipts to correct client invoices
  • Timely investigate and resolve internal customer inquiries through the Cherwell ticketing system
  • Electronic document filing
  • Other duties as assigned
  • Fill-in for coworkers as needed

Knowledge, Skills, and Abilities:             

  • Minimum of an Associate’s Degree in Accounting or Finance, or equivalent work experience
  • Strong analytical, organizational, verbal and oral communication skills
  • Ability to multi-task and prioritize assignments
  • Attention to detail and ability to produce at a high level of accuracy with the ability to meet daily deliverables, and deadlines
  • Ability to efficiently learn and utilize new software applications
  • Must be proficient in Microsoft Excel, Word & Outlook
  • Ability to work extra hours when the need arises
  • Must possess integrity and be able to maintain confidentiality
  • Ability to work in a dynamic team environment
  • Be able to handle miscellaneous projects as business needs require
  • The successful candidate will be a self-motivated and dynamic team player who is able to meet the demands of a growing business environment.

We are an equal opportunity employer.  We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information or any other legally protected status.